Pricing
Make Your Digital Evidence Management
Safe, Simple, & Secure
Trusted Nationwide
Advancing child protection through secure, coordinated case and digital evidence management—at every level.
Across urban, suburban, and rural communities, Child Advocacy Centers rely on Guardify to securely manage forensic interviews, unify case and evidence workflows, and support multidisciplinary collaboration. From individual centers to statewide networks, Guardify delivers consistency, visibility, and accountability—at scale.
Guardify for Child Advocacy Centers
At Guardify, we believe in transparent, fair pricing that scales with how child advocacy work is delivered. Pricing is based on interview volume and the features needed to support your organization—whether you operate a single Child Advocacy Center or coordinate across a statewide network. From managing a small number of interviews to supporting multi-site collaboration, Guardify provides secure, compliant, and modern tools purpose-built for child advocacy. All plans include unlimited users because every member of the multidisciplinary team needs reliable access to protect children.
Hospital-Based Centers
Secure, HIPAA-compliant evidence management designed to support clinical workflows and healthcare system integrations for hospital-based Child Advocacy Centers.
Pricing based on the average number of forensic interviews completed annually.
Everything in Core, PLUS:
- Expanded Compliance Support
- Enhanced Security & Technical Reviews
- Legal & Contractual Customization (When Required)
- EHR/EMR System Integration
- HIPAA-Compliant Workflows
- Medical Records Coordination
- Multi-Facility Support
Guardify Core
Purpose-built, cloud-based evidence management to support multidisciplinary team collaboration and optimize case workflows from intake to resolution.
Tiered pricing based on interview volume.
- Unlimited Users Including All Multidisciplinary Team Members
- Specialized Onboarding & Training for All Users
- Interview Management & Tracking
- Enterprise Security & Compliance
- Full Audit Trails & Interview Activity Tracking
- Original File Transfers with Detailed Case History
- Advanced Sharing Controls
- Secure Streaming Playback
- Automated Transcription with closed captioning
- Video Insights
- Smart Storage-Auto-Archiving
- Mobile App Access for On-The-Go Management
Guardify Statewide
Statewide coordination made simple with centralized onboarding for all member CACs, bulk-rate pricing, and real-time reporting for donors and funding agencies.
Pricing is based on member CAC count and statewide interview volume.
Everything in Core, PLUS:
- Bulk-Rate Pricing for All Member CACs
- Statewide Reporting
- Statewide Dashboarding & Analytics
- Courtesy Interview Management & Tracking
- Real-time Information for Donors & Funding Agencies
- Multi-Agency Collaboration Tools
- Peer Review License
Premium Add-Ons
Enable real-time observation and collaboration for multidisciplinary team partners during forensic interviews, case reviews, and coordination—without travel or delays.
Securely store and share medical exam records, reports, and images within compliant workflows that support coordination between CACs and medical partners.
Keep legacy interviews in one central location to organize, search, recall, or share them with your multidisciplinary team when needed.
Beacon Give-Back Fund
The Beacon Give-Back Fund helps first-time CAC partners lower the upfront cost of adopting secure digital evidence management. By covering key setup and storage expenses, the fund makes it easier and more affordable for centers to switch to Guardify.
- Provides affordable access to secure, modern evidence tools.
- Offsets first-year costs for storage, sharing, and forensic interview management.
- Immediate savings by eliminating expenses for DVDs, shipping, and transcription.
All of our plans are Beacon Give-Back Fund Eligible. Contact us to learn about our current promotions and find out if your center is eligible.
Compare Plans
Features
Guardify Core
Guardify Statewide
Hospital-Based Centers
BASIC USAGE & SUPPORT
Centralized, Bulk-Rate Pricing for All Member CACs
Peer Review License
Enhanced Security & Technical Reviews
Expanded Compliance Support
Specialized Onboarding & Training for All Users
Dedicated Account Manger
REPORTING & ANALYTICS
Statewide Reporting
Child Advocacy Center Specific Reporting
Forensic Interview Summary Reporting
Storage Usage & Interview Activity Dashboard
DIGITAL EVIDENCE MANAGEMENT & ACCESS CONTROL
Upload & Download Original Audio / Video Files
Desktop Application for Bulk File Uploads
Auto Generated Video Insights
Closed Captioning
Transcription with Editing
Key Moment In-Video Tagging
Forensic Interview Notes
Advanced Searching & Filtering
SHARING, DOWNLOADING, & PRIVACY
Evidence Download History
Permission-based sharing with user & role-level access controls
Custom Viewer Agreements
Transfer Ownership of Forensic Interviews to Another Center/Agency
Share Interview Files with Multidisciplinary Collaborators
Stream Interview Audio/Video Playback via Secure Player
Create & Disable Guarded Playback Downloads
Additional Forensic Interview Access Requests
Auto Archiving (Saves storage costs)
COLLABORATION & TEAM MANAGEMENT
Role-Based User Management
External Multidisciplinary Team Access Controls
Status Updates on Shared Evidence
AUDIT TRAILS & COMPLIANCE
Full Audit Trails and Interview Activity Tracking
Time-Specific Evidence Sharing
Evidence Receipts & Delivery Reporting
INTEGRATIONS
NCAtrak
CAC Manager
iRecord
Intelligent Video Solutions (IVS)
V2 Advocate
StarWitness
CaseCracker
Guardify integration (requires CaseCracker enablement)
Iron Bow Technologies
Guardify integration (requires Iron Bow enablement)
PRODUCTIVITY
Mobile Application
Mobile Evidence Management
Secure Mobile Recording & Uploading
FAQs
Frequently Asked Questions
Yes! There is a fully-supported Guardify Partner API that allows secure transfer of a wide range of media, metadata, and case fields between systems. We’re happy to work with your team to explore further integration opportunities with your systems.
Our overall compliance framework includes 13 layers of security. We are currently prioritizing CJIS policies as those are most observed by city and county governments. Cloud security is designed to protect the full lifecycle of data and ensure appropriate background screening of operating personnel with access to criminal justice information. Our platform is also HIPAA compliant.
Guardify is optimized to track digital forms of evidence. However, you could track physical evidence using a tracking document that you upload into the system as an attachment. You could also use the Case Notes feature if the amount of physical evidence was minimal.
Our system currently processes a large library of file types, including many proprietary formats. In the event that you have a file type that our system can’t process, an administrator for your license can preload proprietary players to be packaged with appropriate videos when downloaded.
At the close of a case, you have the option to delete the case from the system, to archive it for long-term storage, or to keep it active. You determine your retention rules and Guardify’s reporting tools can help you apply them, including efficiency tools like bulk archiving.
Guardify business employees have no access to your evidence at any time. For developers, we have controls around those who may have access to the data.
Background checks are conducted on all Guardify employees. Where state-specific background checks are required, we will happily comply with those as well.
Not Sure Where You Fit?
Get a quote from our team—we’ll walk through your setup and recommend the best fit, whether you’re getting started or supporting a complex integrated environment.
Trusted by Prosecutors Nationwide
Strengthening case preparation through secure, centralized digital evidence management.
Prosecutors nationwide rely on Guardify to centralize digital evidence from every source—securely receiving, reviewing, and managing files across cases with detailed audit trails and complete case history, reducing pre-trial delays and improving collaboration with law enforcement and external case partners.
Guardify for Prosecutors
For prosecutor’s offices, Guardify is offered as an annual subscription, with pricing based on your jurisdiction’s population size and annual case volume. This approach ensures that small county offices and large metropolitan districts alike receive fair, predictable pricing that scales appropriately with their needs. All plans include unlimited access across your legal team—from prosecutors and support staff to investigators and defense attorneys—so everyone involved in a case can securely access the evidence they need. Our pricing integrity methodology means no hidden fees, no per-user charges, and transparent costs that help offices budget effectively while modernizing their evidence management infrastructure.
Solutions for Prosecution Offices
Pricing is based on annual case volume and jurisdiction population size, with unlimited users included in every plan.
- Small Jurisdictions (under 100K population)
- Medium Jurisdictions (100K-500K population)
- Large Jurisdictions (500K+ population)
No extra charge for additional users
This approach fosters a more integrated and cooperative environment, crucial for the success of legal proceedings.
Custom solutions for evidence migration
Guardify provides custom options for migrating and uploading all your evidence to modernize and secure your evidence-handling processes.
Guardify Core
Secure, streamlined digital evidence management for prosecutors with defined caseloads, predictable storage, and no per-user fees.
Pricing based on annual case volume and jurisdiction population size.
- Unlimited Internal Users & External Case Collaborators
- Auto-Archive Functionality
- Audit Trails & Case Activity Tracking
- Defense Activity Privacy
- Evidence Receipts & Delivery Reporting
- Permission-Based Sharing with User & Role-Level Access Controls
- Secure Sharing of Discovery with Defense
- Mobile Streaming, Recording & Uploads
Guardify Premium
Unlimited, enterprise-grade evidence management built for population-based scaling, with advanced security, extended retention, and AI-powered redaction.
Pricing based on jurisdiction population size.
Everything in Core, PLUS:
- Unlimited Active Cases
- Unlimited Storage
- Unlimited Attachment Uploads
- Enterprise Security & Compliance
Premium Add-Ons
Secure, real-time observation and collaboration for prosecutors, investigators, and witnesses during interviews, reviews, and case preparation—without travel or delays.
AI-powered evidence analysis that turns uploaded files into searchable transcripts, instant summaries, redactions, and key insights to accelerate case review and preparation.
Compare Plans
Features
Guardify Core
Guardify Premium
BASIC USAGE & SUPPORT
Storage Limit
Number of Internal Users & External Case Collaborators
Dedicated Account Manager
DIGITAL EVIDENCE MANAGEMENT & ACCESS CONTROL
Upload & Download Original Audio / Video Files
Transcription with Editing
Key Moment In-Video Tagging
SHARING, DOWNLOADING, & PRIVACY
Permission-based sharing with user and role-level access controls
Multi-factor Authentication (MFA)
Guardify Connect—Designed for Automatic Bulk File Uploads
COLLABORATION & TEAM MANAGEMENT
System Generated Email Share Invites
In-App Alerts & Notifications
Create & Manage Groups
AUDIT TRAILS & COMPLIANCE
Case History Audit and Discovery
Chain of Custody Tracking
Defense Activity Privacy
INTEGRATIONS
Prosecution by Karpel (PbK)
Guardify integration ready; pending PbK-side enablement
Tyler Technologies
Guardify integration ready; pending Tyler Technologies-side enablement
REPORTING & ANALYTICS
Case Summary Reporting
Platform Usage and Case Activity Dashboards
PRODUCTIVITY
Mobile Application with Secure Capture
Mobile Evidence Management
Mobile Streaming
FAQs
Frequently Asked Questions
Yes! There is a fully-supported Guardify Partner API that allows secure transfer of a wide range of media, metadata and case fields between systems. We’re happy to work with your team to explore further integration opportunities with your systems.
Yes, Guardify is secure! We are CJIS and HIPAA compliant. Cloud security is designed to protect the full lifecycle of data and ensure appropriate background screening of operating personnel with access to criminal justice information.
Guardify is optimized to track digital forms of evidence. However, you could track physical evidence using a tracking document that you upload into the system as an attachment. You could also use the Case Notes feature if the amount of physical evidence was minimal.
Our system currently processes a large library of file types, including many proprietary formats. In the event that you have a file type that our system can’t process, an administrator for your license can preload proprietary players to be packaged with appropriate videos when downloaded.
At the close of a case, you have the option to delete the case from the system, to archive it for long-term storage or to keep it active. You determine your retention rules and Guardify’s reporting tools can help you apply them, including efficiency tools like bulk archiving.
Guardify business employees have no access to your evidence at any time. For developers, we have controls around those who may have access to the data.
Background checks are conducted on all Guardify employees. Where state-specific background checks are required, we will happily comply with those as well.
Trusted by Law Enforcement Nationwide
Powering modern policing through secure, scalable digital evidence management.
From patrol to investigations to command staff, law enforcement agencies rely on Guardify to centralize digital evidence, reduce administrative burden, and deliver measurable operational savings at scale.
Guardify for Law Enforcement Agencies
Guardify for Law Enforcement is built for the realities of modern policing—providing centralized, secure evidence management with predictable costs as evidence volume grows. Designed to support high-volume intake, cross-unit collaboration, and long-term retention, Guardify helps agencies modernize evidence workflows without adding operational or budget complexity.
Law Enforcement Solutions
Guardify for Law Enforcement is offered as an annual subscription, with pricing based on your jurisdiction’s population size and the volume of digital evidence you manage. This approach ensures fair, predictable pricing for agencies of all sizes—from small departments to large metropolitan forces. All plans include unlimited officers and units, enabling seamless collaboration across patrol, investigations, task forces, and command staff without per-user fees or licensing constraints.
All Users Included
Bring your full department onboard—officers, investigators, supervisors, and task forces—without worrying about additional licenses or logins.
Upload Anywhere, at Scale
Officers can upload evidence directly from the field, cruisers, or stations. Guardify supports high-volume intake across devices and locations.
Population-Based Pricing
Pricing scales with jurisdiction size and evidence volume, delivering transparent, predictable costs with no surprise overages.
Guardify Core
Whether you’re a small-town police department or a large metropolitan agency, Guardify delivers predictable pricing and scalable infrastructure to support your evidence needs as your community grows.
Pricing based on annual evidence volume and jurisdiction population size.
- Unlimited Users & External Case Collaborators
- SOC 2 Type 2 & CJIS-Compliant Security
- Evidence Receipts and Delivery Reporting
- Detailed Audit Trails & Case Activity Tracking
- Case Collaboration Workspace
- Centralized Data Repository
- Transcription with Editing
- Case Approval Requests
- Auto-Archive Functionality
- Desktop Application for Automated Bulk Uploads
- Permission-Based Sharing with User & Role-Level Access Controls
Premium Add-Ons
AI-powered analysis that transforms uploaded evidence into searchable transcripts, automated redactions, and actionable insights—helping officers and investigators review files faster, identify key moments, and move cases forward efficiently.
Secure, real-time observation and collaboration for law enforcement—enabling supervisors, investigators, and command staff to observe interviews, review evidence, and coordinate remotely without travel or delays.
Law Enforcement Features
BASIC USAGE & SUPPORT
Storage Limit
Unlimited Users & External Case Collaborators
Dedicated Account Manger
DIGITAL EVIDENCE MANAGEMENT & ACCESS CONTROL
Upload & Download Original Audio / Video Files
Transcription with Editing
Key Moment In-Video Tagging
SHARING, DOWNLOADING & PRIVACY
Permission-based sharing with user and role-level access controls
Multi-factor Authentication (MFA)
Share Case Files with External Case Collaborators
COLLABORATION & TEAM MANAGEMENT
Case Collaboration Workspace
System Generated Email Share Invites
Create & Manage User Roles & Access Types
AUDIT TRAILS & COMPLIANCE
Detailed Case History & Audit Trails
Time-Specific Link Sharing
Evidence Receipts & Delivery Reporting
REPORTING & ANALYTICS
Case Summary Reporting
Platform Usage and Case Activity Dashboards
PRODUCTIVITY
Mobile Application with Secure Capture
Mobile Evidence Management
Mobile Streaming
FAQs
Frequently Asked Questions
Yes! You can access Guardify in any web browser. For fast, secure bulk uploads—like moving evidence from other cloud platforms—use Guardify Connect, our desktop app that eliminates the need to manually download and re-upload everything.
Yes! Guardify Mobile lets personnel securely capture, upload, and manage evidence from their phones—without saving it locally. That means media is never stored on the device itself, keeping officer phones out of discovery.
Yes. Guardify is purpose-built for law enforcement, with role-based access, structured case fields, and evidence tools that match day-to-day investigative work.
Yes. Guardify supports bulk uploads, secure evidence requests, and organized intake from any source—including body cams, mobile devices, and civilians. Our Requested Evidence feature makes it easy to collect media from the public without requiring them to create an account. And with Guardify Connect, transferring files from local devices or cloud storage is fast and friction-free.
Yes. Guardify uses AI to power transcription, object detection, redaction, and actionable insights—so those working investigations can surface key moments and evidence faster than ever.
Yes. Role-based permissions let agencies customize access by team, role, or case—ensuring proper custodianship and oversight every step of the way.
Yes! Guardify is CJIS, HIPAA, and SOC 2 compliant. Our infrastructure is built with end-to-end security, including background-checked personnel and strong encryption across the entire data lifecycle.
Very easily. You can securely share evidence with permission-based access—no flash drives or external portals required. And everything is automatically tracked to maintain chain of custody from the moment evidence enters the system.
Yes. Guardify offers a fully-supported Partner API to securely transfer media, metadata, and case info. We’ll work directly with your team to explore the right integration path.
Compliance Certifications
Originally designed to secure highly sensitive and legally protected child forensic interviews, Guardify’s security architecture is based on the highest standards associated with HIPAA, CJIS, SOC 2 Type 2, and other data security frameworks.
Implementation is Easy
Onboard with Our Experts
Work with our team to onboard your office and law enforcement partners quickly.
Create Simple Workflows
You can choose how users upload and organize files to match your case management needs.
Start Collecting Evidence
Have audio, video, photos, and documents submitted and ready to be organized, reviewed, and shared with the click of a button.
Don’t Take Our Word for It
Start Using Guardify Today!
Join hundreds of agencies protecting critical evidence with simple, safe, and secure digital evidence management.